Job Announcement - Capital Funds Project Coordinator

The Tallahassee Housing Authority has a Full-Time position available for Capital Funds Project Coordinator

Interested applicants should email resume and contact information to Brenda.

Job Description:

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Tallahassee Housing Authority
Full-Time Position

Job Title: Capital Funds Project Coordinator
Supervisor: Director of Asset Management
Salary Range: $55,000 - $62,000
Status: Exempt

DEFINITION:

Plans, organizes and coordinates capital improvement and construction projects from conceptual initiation through construction closeout. Manages capital fund program and provides direct support to development and asset management departments.

SUPERVISION RECEIVED:

Under general supervision of the Capital Funds activities of the Public Housing Maintenance Programs.

Examples of Responsibilities and Duties:

Management of the Capital Fund budget and work planning.

Assist with cost-estimation, scheduling of construction, repair and modification projects as assigned (project schedules, cost analysis, permits, purchasing/bid time and construction, etc.)

Coordinates capital construction activities (e.g. renovations, inspections, contractor and architect meeting, permitting activities, project close-outland calendars, mandated reports, etc.) for the purpose of ensuring that all phases of construction project are completed within specifications.

Evaluates condition of existing locations for the purpose of determining construction and/or renovation requirements and ensuring compliance with plans, specifications and local codes and ordinance. Develops and coordinates preventative maintenance programs.

Maintains a variety of manual and electronic files and /or records (e.g., material samples job related communications, etc.) for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines.

Monitors project activities (e.g. costs, time and materials, schedules, budgets, purchases, change orders, etc.) for the purpose of ensuring objectives are achieved within budget and time-frames and in compliance with established requirement.

Prepares written materials (e.g. correspondence, memos, budgets, costs, bid invitations, calendars, schedules, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information's.

Recommends policies, procedures and/or actions on issues that relate to construction projects for the purpose of providing information and/or direction for making decisions on Agency controlled housing.

Responds to inquiries (e.g. administrative staff, local inspectors, contractors, architects, the public, etc.) for the purpose of providing required information and/or referring to appropriate source.

Reviews and variety of construction-related information for the purpose of ensuring completeness of records and insurance claims.

Serves as an Agency representative in a variety of meeting (e.g. planning, community, vendor, etc.) for the purpose of conveying and receiving information related to assigned projects and activates.

Qualifications:

Knowledge and Proficiency:

Knowledge of HUD Capital Funds Program and the submission requirements

The steps and processed necessary for effective maintenance and/or capital fund planning

The section 3 and Davis Bacon requirements for procurement and contracting

Understanding the obligating and expenditure process and the deadlines under the Capital Fund finale rule

Recognizing basic procurement requirements of THA

The principles of ethics in procurement

The basic Public Housing Development process

Understands principles and practices of construction, personnel management and grant administration; technical specifications and practices of cost-effective construction

Ability To:

Plan, organize, assign, coordinate, review and evaluate the work of professional, technical, consultant and administrative support staff.

Prepare, administer and monitor a project budge and anticipate future budgetary needs.

Develop persuasive oral presentations of ideas and recommendations.

Interpret and apply complex rules, regulations, laws and ordinances.

Provide assistance and project management oversight on assigned projects.

Evaluate alternative project approaches and adopt effective solutions.

Prepare accurate and detailed written material, including staff and administrative reports.

Analyze policies, proposed code amendments and changes to established programs and policies.

Exercise sound, independent judgement and initiative within established guidelines.

Establish and maintain effective working relationships with a diverse workforce.

Interact effectively to problem-solve and partner with internal and outside agencies and contractors. Make significant contribution as a member of the Agency's management team.

Promotes a harassment-free environment; educate others on the value of diversity; recognize the value of individual and cultural difference; create a work environment where individual's differences are valued.

Maintain regular and consistent attendance and perform work without direct supervision.

Basic knowledge of modern office equipment including copiers, calculators, personal computers, etc.

Experience and Training Guidelines:

Education:

Graduation form a four-year college or university with either a degree in, or major course work in, engineering, project management, architecture or equivalent work experience.

Experience:

Four years of progressively responsible experience in engineering or construction management preferred. One year of experience as a general contractor may be substituted on a year for year basis for this experience.

License of Certificate:

Possession of or ability to obtain an appropriate valid state of Florida driver's license and be insurable at the standard rates.